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This guide has been reviewed against our global client base and classed as relevant to the following regions: UK, APAC, UAE

Where card payments are used, it is common for those payments taken within a day to be grouped together and shown as one statement item in Reapit Agency Cloud

That statement item can either be a single positive or negative figure but could actually be comprised of multiple items

The Import Negative Multiple Receipt tool is designed to allow the user to reconcile both positive and negative statement items within an overall negative figure - as it is not classified as a receipt overall, it won’t hit the Receipts from Statement screen as usual

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title	Example

The daily bank statement has been imported and on the statement is one item - a negative of £141.54

This represents a payment that has left the account, however, the payment actually consists of multiple line items

Breakdown

	Credits	Debits
	+£358.56	-£707.69
	+£619.23	-£511.64
	+£100.00
Total	£1077.79	£1219.33

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The cumulative total of credits less debits is -£141.54

Each of the credits and debits were likely to have been made from/to a different landlord or tenant ledger

1. Check debits The debits should be checked to confirm they have been processed - they are refunds, so the funds should be on account in the system and can be searched for using the Bank Statement Analysis tool Process refunds following the routine outlined here - link coming soon! The right side of the Bank Reconciliation screen should then display the following:
2. Import negative multiple receipts From Receipts from Statement: Right-click Multiple and select Import negative multiple receipt A screen is opened which displays all payments on the bank reconciliation Select the relevant item and click Accept In this example, we need to reconcile -£141.54
3. Populate the breakdown Populate the breakdown as you would a normal multiple receipt but also include the negatives by (use the – key to indicate this) The negatives should be marked as Unknown* but they will not actually be posted there* Positive figures should be allocated and matched like any other receipt in the screen (although this is not the case for the example on right) When happy that the entries are correct, click Post
4. Bank Reconciliation The statement item will show a duplicate (by design) – you can still reconcile normally Bank Reconciliation should look similar to this: Left side Right side Right-click over the relevant amount and select Reconcile to multiple items Select the relevant transactions to merge and click Accept

Versions Compared

Old Version 1

New Version 2

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