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This guide has been reviewed against our global client base and classed as relevant to the following regions: UK, APAC, UAE |
A development/new homes site is added as a master record which holds details for the whole site
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The site can be marketed via the site master or via sub plots or individual plots
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Sales of land can also be stored within in an individual property record
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From the AgencyCloud main menu, click Property and select Development and Land Sites:
1. Add new site First need to select (or add) the developer: In the Search section, ensure Developer is selected
Type the name and press enter
If not found, click Add Developer and enter their details on a new company screen
Select the developer record and click Add Site
The screen shown in 1a will be displayed
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| title | 1a. Add development or land |
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| If adding land select Add Land , click Accept and add details to the property record as usual |
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- Select Add Development, click Accept and move to step 2
Your system may be configured to add a sales or lettings development, click here for more information |
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2. Access Attributes, enter site details & number of units A new property screen is shown, this is the site master record From Attributes, click the edit icon (pencil): Enter the Number of Units for the site
Enter information on this screen to cover the whole site
Close the Attributes screen to save
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3. Complete site master record Enter details on the site master property record as outlined in 3a | Expand |
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| title | 3a. Details to enter |
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| - Enter the site address leaving the Flat or House Name field blank
This is filled in when creating individual plot records or sub plots later - Enter the overall description of the site - Enter the site price range, plus any other relevant fee information
If there is only one price for the site, enter the same figure in both price fields
Clicking the menu to the left of the price range allows the price qualifier to be changed - When ready to market, change the Status to For Sale - Available |
When saving, the property record will be saved as a site master record |
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4. Enter site office details Site office details can be entered |
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| title | 4a. Site office details |
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| Enter:
- Contact information
- Opening hours
- Site staff |
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- Click Accept to save |
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5. Using sub plots Sub plots can be created from the site master record to divide the site into more manageable groups; this is particularly useful for large sites For example, a site of 25 properties with five different property types could be divided into five sub plots From the site master record: Click the ... button and select View Development
Follow the steps outlined in 5a to create the sub plots
When ready to market, ensure that the property status is changed on the site master record and also on any related sub plot records
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| title | 5a. Create sub plots |
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| The Developments and Land Sites screen is displayed: - Select the site master record and click Manage Units (bottom of screen)
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- Choose to Create a block of one or more units and enter the Number of units in this sub plot below
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- Click Accept
The site master record will then be duplicated to create the sub plot
In the Developments and Land Sites screen, click
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+ beside the site master to view the new sub plot (selected below):
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Double-click to open the new sub plot record and make alterations as required, outlined below:
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- Address (e.g. to add sub plot name)
- Description
- Attributes
- Price range
- Room details, photos & floorplans
Repeat the above steps to add each sub plot within the site
The Developments & Land Sites screen will then display an overview of the site master and sub plots
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6. Using individual plots To give each plot an individual record under the site master or sub plot, individual plots can be created This is recommended in the following situations: From the Development and Land Sites screen: Select the record that is to be split into individual plots and click Manage Units
This could be the site master or a sub plot
Follow the steps outlined in 6a to create the individual plots
Once individual plots are created, they can be marked as reserved, under offer etc.
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| title | 6a. Create individual plots |
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 Image AddedSelect: - Separate blocks of units into individual units and enter the Number of units below - Where required, select Alter the address to include unit number starting from for each new property record
This is added to the Flat or House Name field on each property record and can be edited once created The selected record will then be duplicated as individual plots
Each plot should be altered accordingly, such as:
- Address (e.g. to add plot number)
- Description
- Attributes
- Price range
- Room details, photos and floorplans
If the plot is no longer being marketed (i.e. it is reserved or under offer) only a selection of the |
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possible edits listed above need to be actioned |
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7. Reporting As well as usual reporting options, two additional report types are available for new developments Both reports display information for one site using Microsoft Excel From the Development and Land Sites screen: Select the site master record
Click Reports
Viewings and activity summarises all viewings and sales information for the chosen date range
Development Sales Status displays an overview of the current status for each plot record within a site
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| title | Tips for successful reporting |
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| For successful reporting, it is recommended that a consistent approach is taken when: - booking viewings, decide whether they are to be logged against the site master, the sub plots or individual plots - applicant matching, decide whether to log matches against the site master, the sub plots or individual plots (as prompted) |
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| Excerpt |
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Complete guide to adding development/new homes and land sites onto AgencyCloud |
