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This guide has been reviewed against our global client base and classed as relevant to all regions |
Identity check information is stored in the contact record and can be entered on the applicant, vendor, tenant, landlord or contact screens. This information can be reported on using Power Reports.
There are various configuration options for how ID can be entered, edited and updated, a configuration options section at the end of this page outlines these.
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Where required, the Identity Check screen also allows Landlord Registration and/or Right To Rent check information to be entered Click here for more information on Landlord Registration Click here for more information on Right To Rent checks |
From the applicant, vendor, tenant, landlord or contact screen:
1. ID Check icon How the Identity Check icon on the main screen is displayed depends on its current status
Hovering over the Identity Check link will display the current status on screen
The first screen on the right indicates ID has not been checked, whereas the second screen shows the ID has been checked and is valid
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2. Identity Check screen Click Identity Check on the relevant record
How the ID check screen appears is dependent on configuration; for example, the left side of the screen is only shown when ID expiry functionality is enabled - when enabled, this panel displays information regarding current ID, ID that needs checking plus ID that is due to/has expired and/or failed
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3. Adding new ID |
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4. Complete ID Check status The status of the ID check process is logged at the top of the screen Once ID is saved as Successful, a Cancelled option is made available |
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5. Reporting ID check information can be reported on using Power Reports Click Reports, then Power Reports and select the report type of Contact Report
Select criteria to narrow down the results returned in the report (for example, select Office and choose which office/s to report on)
Click Pick Contact Criteria to return to the options shown below
From Linked Records, click ID Check
Clicking Contact has id checks offers the option to report on contacts without ID
Use the criteria options shown to narrow down the contacts returned
Criteria options offered depends on configuration settings
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6. Configuration options ID checking can be configured as required - all options listed are configured by Reapit Support | Expand |
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| title | Available configuration options |
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| - Contact and/or company ID can be set to expire after a preset amount of days and, when ID is set to expire, this can be flagged within a specified number of days - When entering ID, entering a second form of ID can be enforced - ID can be stored as just a text description or a file attachment; or the option to store either can be given - Security settings can be put in place to only allow the negotiator who added the ID to view it, permission can also be given to a preset group of users - ID can be made read-only once added - Available ID type options can be customised ID related processes: - All vendor contacts to have current, successful ID check information added in order to change their property status to For Sale – Available - All buyer contacts to have current, successful ID check information added when marking their offer as accepted - Creation of viewings not permitted for a property where the vendor/landlord doesn't have current, successful ID check information added |
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How to enter ID checks and report on them, as well as different configuration options available |
