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1. Restricted invoice example

Tip

This user is able to authorise Bedford office supplier invoices with a total cost plus VAT/GST up to £5999.00

  • The invoice belongs to the Bedford office but it exceeds the user’s maximum authorisation limit, therefore the Authorise by Property Manager option is not available

Info

The Authorise by Property Manager option would be available if the total cost plus VAT/GST was £5999.00 or less, providing the invoice was generated by the Bedford office

2. Edit cost option (shown on an authorised invoice)

If an incorrect cost has been entered and the invoice authorised, specific users can be given the permission (via configuration settings) be set-up to be able to edit the cost - the invoice will then need to be re-authorised

From an authorised supplier invoice:

  • Beside Total Cost, click Edit
    Available to users with the security configuration option enabled

  • This prompt will be displayed - click Yes

  • The cost can now be changed

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Tip

The invoice now needs to be authorised again (by a user with the relevant permissions)

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