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This guide has been reviewed against our global client base and classed as relevant to the following regions: UK, APAC, UAE ?????????

This page outlines all you need to know in order to get set up with and use Adobe Sign with your Reapit Agency Cloud software

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title	What is Adobe Sign?

Adobe Sign is a cloud-based e-signature service that allows a user to send, sign, track, and manage signature processes using a browser or mobile device

Getting set-up

Set-up an Account with Adobe Sign and begin the Reapit integration process
Your Reapit Key Contact should first contact your Reapit Client Success Manager (CSM)
Complete a request form
Your Reapit Key Contact needs to complete a request form on the Reapit Service Desk portal
- Click here to access the form

Required information
In order to progress with this request, the following information is required

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title	Required information

The number of required user licenses
Which documents are required for use with Adobe Sign
Integration entitlement is the conversion of up to 5 existing letters within your Reapit software
Which approver types should be included for each document
A design brief for each document
This should show the placement of signatures, initials or other Adobe Sign fields required
Fields that are mandatory for completion when received by your approvers
These are fields which the approver has to complete/sign in order to submit a document via Adobe Sign

See the following Key points section for information on the document types, approver types and actions available for use with Adobe Sign and your Reapit software

Key points

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title	Standard licence models

1 licence per staff member
Documents are sent from the individual user
Fair Usage Policy (FUP) - 300 document per licence per annum

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title	Most requested documents for Adobe Sign integration, including normal signatories

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title	Sales

Business process

Document type

Approvers (in order)

Action per approver

Agreement of contract between agent & vendor

Sales agreements (e.g. terms of business)

1. Property Manager

2. Up to two vendors

Signature

Terms & conditions of contract to act on behalf of vendor

Terms & conditions

1. Property Manager

2. Up to two vendors

Signature

Request for vendor approval of property particulars

Brochure approval

1. Up to two vendors

Signature

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title	Lettings

Business process	Document type	Approvers (in order)	Action per approver
Tenancy agreement between landlord and prospective tenant	Tenancy agreements	1. Up to four tenants 2. Up to four guarantors 3. Up to four landlords*	Signature, initials Signature Signature, initials
Agreement of contract between agent and landlord	Lettings agreements (e.g. terms of business)	1. Property Manager	Signature
Terms & conditions of contract to act on behalf of landlord	Terms & conditions	1. Property Manager 2. Up to four landlords	Signature Signature Signature
Request for landlord approval of property particulars	Brochure approval	1. Up to two landlords	Signature

* An agent may sign on behalf of the landlord - under these circumstances, the approving landlord will be replaced with an internal approver

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title	Available approver types & actions

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title	Approver types

Applicants x 4
Vendors x 2
Buyers x 2
Vendor solicitor
Tenants x 4
Landlords x 4
Guarantors x 4
Property Manager
Tenancy Manager
Selling Negotiator
Applicant Negotiator
Logged Negotiator

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title	Available actions

Add signatures
Add initials
Select via check boxes
Select via radio buttons
Free-type text boxes (single line)

When added separate to signature*:

Date when signed
Full name of signee

* These details are included as standard with all signatures for all approvers - however, they are available as separate stand-alone fields for the first approver

Frequently Asked Questions

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title	What is the cost of the integration per license?

The standard cost per license is £150 plus VAT per annum

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title	Are there any other additional costs?

The standard Reapit integration entitlement per company includes:

Updates to 5 existing letter templates (within Reapit Agency Cloud) for use via Adobe Sign
The inclusion of a reasonable number of Adobe Sign tags within each letter template (usually around 10 - 15 tags including signatures, initials, fill in fields, radio buttons or check boxes)
Any work required outside of this scope (e.g. new letters to be added to Reapit software or merge codes to be added to existing Reapit letters) will be subject to the usual costs for custom template work

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title	What is included with each license purchased?

Each license covers the delivery of up to 300 documents per annum (fair usage policy) and also allows for a separate email address to be used to deliver and receive your documents via Adobe Sign.
Document fair usage is an accumulative amount for the whole account, so multiple licenses can be purchased to increase the limit company-wide

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title	What is the standard license model used within the Reapit integration?

1 license per staff member (user level)

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title	What do I need to provide Reapit to allow them to complete the integration?

See the Getting set-up section at the top of this page

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title	What happens if we already have an existing contract with Adobe Sign?

In these circumstances, you will need to provide your Reapit Client Success Manager (CSM) with a copy of your existing contract or details including the following:

Lead account name (email address)
Current contract expiry/renewal date

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title	When is this integration available?

The integration is available now, subject to Reapit receiving all required information as detailed above

Any further detail required will be outlined to you as part of the setup process

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title	How long will it take for Reapit to set up the integration?

For a standard Adobe Sign integration, delivery is expected between 2 - 4 weeks once all initial detail has been provided to Reapit

Versions Compared

Old Version 9

New Version 10

Key

Getting set-up

Key points

Frequently Asked Questions

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