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Where payments are to be made by Direct Debit, these are setup by unit and are processed within the Daily Accounts Processes menu.

For information on how to setup Direct Debit payments, click here

1. Access option from main menu & select client account

From the main menu:

2. Process Direct Debit payments

Leaseholders who are due to be charged will be displayed

If you don’t need to charge any particular leaseholder, un-tick entries to remove them from the run

The Display mode on opening is To process, meaning details are shown of all Direct Debits payments which are either pending creation, collection, resubmission or cancellation
The Action column shows the status of the Direct Debit, which can be changed if required
If the status is Pending Setup, the Action column will be displayed as Create, as indicated in the Action column
Save file to allows you to choose where to save the Direct Debits file
This must be set before processing
The Action column indicates what will be done for the selected payment(s) when Process is clicked
This must be set before processing
- Where a Direct Debit payment can be taken, entries are displayed in the Action column as Collect
Save file to allows you to choose where to save the Direct Debits file
- If the status is Pending Setup, the Action column will be displayed as Create - in this case, click Process to create the instruction to allow collection to begin
Click Process to create the Direct Debits file

3. Saved files

Direct debit files are automatically saved

In Display mode, select Report
Double-click opens the file
Right-click gives over an entry for further options (shown right)
Double-click to open the file
Right-click over grid headings for further other options, such as Export to Microsoft Excel Spreadsheet

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