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This guide has been reviewed against our global client base and classed as relevant to all regions

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Configuration option for Enterprise customers
To request this option to be enabled on your system, click here to contact Reapit Support

When using vendor referrals, details of applicants with property to sell who register at an office outside of their local area, will be sent to the agent(s) in your company who could sell their property

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This guide covers:

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Initial setup - assign 'selling area' postcodes to each office

  • In order for vendor referrals to operate, each office needs to have postcodes assigned that cover the office’s selling area

  • Each postcode should be unique

- for


  • For example, if more than one office covers the SW6 area, then the postcodes entered for each office should be extended as far as possible, such as SW6 1, SW6 2, SW6 3, SW6 3A etc

  • The referral postcodes for each of your offices should be passed to your Reapit contact/Reapit Support to set-up

When

...

an applicant

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is referred

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Info

When an applicant is added to your database and saved, two checks will be done to determine whether the applicant’s details need to be referred to another office in your company, as follows

1. Postcode check

  • If the applicant’s postcode is not within the selling area of your office

,

  • - a vendor referral may be generated, depending on the outcome of check 2

, see



  • See next step

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2. Selling Position & Buying Position check

Tip

Whether a referral is made is dependent on the options chosen in the Applicant Status screen

To display the Applicant Status screen:

  • Click the link beside Status 


  • See 2a for details on the Applicant Status screen

    • info Expandtitle2a. Applicant Status screen


    • Right-click over the Status field to quickly enable options

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    • Complete the Applicant Status screen as far as possible

    Image RemovedIf the applicant’s 

    • A referral will not be generated if:

      • The Selling Position is set to

    any of the options below, a referral will be generated

      • either:

    -

        • Selling with us

    - Selling with other agent

    - Selling privately

    - Not yet on market

    A referral will also be generated if no Selling Position or Buying Position is chosen

        • Renting

      • The Buying Position is set to either:

        • First time buyer

        • Nothing to sell
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    Sending a referral - manually or automatically

    Info

    When first saving an applicant’s details who is eligible to be referred, a referral email will be automatically generated

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    The system can be set up

    ...

    to send the referral manually or automatically, as outlined below

    Tip

    When an applicant is eligible to be referred but there is no office within their postcode area, the system can be configured to send the referral to a central email address

    1. Manual send

    For a manual send:

    • The referral email/task is displayed on screen and needs to be sent manually

    • The referral office address will be automatically entered into the task/email

    and the applicant


      • Applicant details are taken from the applicant record

        This can be added to or edited before sending

    Email

    :

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    Task

    :

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    2. Automatic send

    For an automatic send:

    • Referral emails/tasks

    can be set-up to send automatically on first save of

    • are sent automatically for any qualifying applicant records when it is first saved

    Note

    Outlook users may see a message to alert that an email is being sent in the background
    If this happens, tick the box to allow access and click Yes - the referral email will then be sent

    ...

    ...

    When an applicant is eligible to be referred but there is no office within their postcode area, the system can be configured to send the referral to a central email address

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    Excerpt
    hiddentrue

    Vendor referral functionality allows details of applicants with property to sell who register at an office outside of their local area to be sent to the agent(s) in your company who could sell their property

    ...