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This guide has been reviewed against our global client base and classed as relevant to all regions

Call reminders are a useful tool to allow the setting of a reminder for any contact role

They also allow a reminder to be set for a contact without affecting the next call date already set on a property or applicant record

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Tip

A call reminder can be created against any record, i.e. applicant, property/vendor, landlord, tenancy, company or contact

1. Create call reminder

In the Activity Feed section of a record: 

  • Click the (plus) icon

  • Select Create call reminder

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2. Enter detail & save

  • Click Negotiator and select the same of the person to receive the call reminder

  • Set the Due date

  • Enter notes for the reminder in the field at the bottom

  • Click Save (top right)

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3. Call reminder in Activity Feed & on Organiser

  • Call reminders are shown at the top of the Activity Feed (shaded yellow) and will remain there until marked as Completed, see next step

  • On the day the reminder is due, the reminder will appear in the Organiser Messages & Tasks panel

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  • , see step 5

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4. Mark call reminder as completed from Activity Feed

From the Activity Feed:

  • Double-click call reminder

  • Click Complete

  • Enter notes and click Accept

    The notes will be added as a journal note and displayed in the Activity Feed for the record

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4. Mark call reminder as completed from Organiser

On the day the call reminder is due, it will be displayed in the Organiser, Messages & Tasks panel for the user named on the reminder

From the Organiser:

  • Click to open the task

  • Click Mark as Completed

  • Enter notes and click Accept

    The notes will be added to the task as a follow up note and will be stored with the task in the journal

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A call reminder can be set on any role within AgencyCloud, i.e. applicant, property/vendor, landlord, tenancy, company or contact