Opening balances - entering outstanding supplier/creditor invoices (APAC only)

Owned by Fiona Hardy
Last updated: Mar 02, 2023
2 min read

This guide has been reviewed against our global client base and classed as relevant to APAC 

This article covers how to enter an outstanding supplier/creditor invoice when migrating from your previous system

  • If your data (including works orders) has been migrated from your previous system, then you should select Works Order and if possible locate the works order related to this invoice

  • If your existing works orders have not been migrated, or the invoice is for non-works, eg council rates or owners corporation fees, you do not need to link to a works order

1. Locate supplier

From the Rentals menu:

  • Click Supplier Invoices and select New Invoice

On the new invoice screen (as shown in step 2)

  • Click link beside Contractor and use the companies search screen to find the supplier
    Double-click when found

 

2. Complete remaining fields on supplier invoice

All fields should be entered

  • Invoice ref: the invoice number

  • Invoice date: the date of the invoice

  • Due date: the date the invoice is due for payment (can be left blank if unknown)

  • Property: click to search for the property

  • Net cost: enter the amount excluding GST 

  • GST: this will be automatically calculated

  • Agent commission: leave blank

  • Charge to: who should pay the invoice

  • Account: the category of charge used for the EOFY statement

The BPAY reference field will be available, providing the payment method set at company level has been set to BPAY

3. Review & update the status

Depending on business process/invoice type

  • Select Authorise by Property Manager
    or Post to Accounts



4. Save & add another option

If you need to add another invoice, to help reduce manual data entry, an option to copy selected information over to a new supplier invoice is available

From bottom right of the supplier invoice:

  • Click Save and add another

  • Tick the items to copy to the new invoice and click Accept

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