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Works order reserve funds - configuration option

Works order reserve funds - configuration option

Owned by Fiona Hardy, created
Last updated: Feb 20, 2025
3 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

Configurable option for Enterprise customers
To request this option to be enabled on your system, click here to contact Reapit Support

A further configuration option is available which offers the option to retain reserve funds when rejecting supplier invoices - for more information, click here:
https://reapit.atlassian.net/wiki/x/AoB-V

Works order reserve funds functionality allows funds to be retained for a specific invoice

Using reserve funds allows money to be kept separate from the standard property float 

1. Identify funds to be retained on works order

When a works order is charged to the landlord, an option to Hold Reserve Funds is made available

From a works order:

  • Beside Charge to, select Landlord (the Hold Reserve Funds option is made available)

  • In Hold Reserve Funds, enter the required amount

    Works order - new.png

Entering a figure in Hold Reserve Funds ensures funds are retained for this invoice and the money is kept separate from the standard property float

2. Where reserve fund information is shown

Reserve fund information is seen in the following locations:

Landlord Payment Run

  • The Reserve Held & Reserve Adj columns show reserve funds information

    Landlord payment run 1.png

Landlord Payments

  • The bottom of the screen shows reserve funds information

Landlord Transactions

  • Reserve fund information (along with float details) is shown at the bottom of the screen
    The To Collect line only displays the total for unposted supplier invoices and works orders - once the supplier invoice has been posted it is not included in this figure

  • Tick Show unposted supplier invoices/works orders to show the Reserve Funds column in the grid

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