Page Comparison

1. Basic detail

• Tenancy Ref - unique 9-digit tenancy reference

• Type - displays Initial Tenancy (i.e. a tenancy that has not yet been renewed), Renewal, Alteration or Periodic as appropriate

• Property & Tenant Name(s) - property address & names of tenants are listed

• Prp. Off - the property Main Office

• Prp. Valuer - the property Key Contact

• Ten. Neg. - the tenancy Key Contact

2. Office/negotiator fee splits & fixed negotiator commission

Being able to set negotiator/office fee splits and negotiator fixed commission is a configuration option - click here for more information: Tenancy commission allocation (or fee splits) - configuration option

• Off. Split - the name of the office that has been allocated the fee

• Off. Split% - the percentage of the split fee that has been allocated to the office

• Neg. Split - the name of the negotiator that has been allocated the fee

• Neg. Split% - the percentage of the split fee that has been allocated to the negotiator

• Fixed Neg Commission - the value of the fixed fee that has been allocated to the negotiator

2a. Unallocated percentage negotiator/office fee splits (plus configuration option)

• When choosing the Output Option(s) to Show individual negotiator commission allocations and/or Show individual negotiator office commission allocations (as shown in step 1 in previous section)
  and a percentage fee split has not been allocated in full (or at all), this will be indicated in the report as UNASSIGNED
  In this example, the Output Option of Show individual negotiator commission allocations has been selected and the tenancy fee split allocation has only been entered to cover 75% - therefore the remaining 25% will display as UNASSIGNED

  

Configuration option

• A configuration option is available which will automatically assign any unallocated negotiator/office percentage fee splits to the Key Contact of the tenancy (for a negotiator split) or Main Office for the property (for an office split) - when this is the case, an asterisk (*) will be displayed beside the negotiator/office name that has been automatically assigned the fee
  This configuration results in there being no unassigned negotiator/office fee splits across the system

• The example below shows how the above unallocated negotiator fee split will display in the report when this configuration is enabled
  Kian Kettlewell is the Key Contact on the tenancy so the unassigned allocation has been automatically assigned to him - the asterisk beside his name indicates the auto-assigned fee

  

  Two configuration options are available - one for unallocated negotiator splits and one for unallocated office splits - to request one/both of these configuration options to be enabled, click here to contact Reapit Support

3. Letting fees, tenancy dates & rent information

• Let. Fee % & Let. Fee Fixed - the letting fee as a percentage or fixed fee on the tenancy

• Man. Fee Fixed & Man. Fee % - the management fee as a percentage or fixed fee on the tenancy

• Start Date & End Date - the tenancy/renewal/alteration start & end dates

• Rent Due - calculation of the rent value

• Rent Received - the amount of rent received to date

4. More fee information

• Ten. Term Fees - calculation of the fees for the duration of the tenancy

• Man. Fees Credited - value of any management fees credited

• Let. Fees Credited - value of any letting fees credited

• Sub Agt. Fee Value - value of any sub agent fees

• Net Ten. Fee Value - net tenancy fee value (sub agent fees are deducted from this fee)

5. Break clause information

• Brk. Clause Dt. - where break clause(s) exists, displays date of earliest clause added
  No Break Clause indicates none added (and following three columns will be blank)

• Ten. Fees To Break Clause - value of letting fees up until the break clause

• Sub Agt. Fee to Break Clause - value of sub agent fees up until the break clause

• Net Agt. Fee to Break Clause - net value of agent fees up until the break clause

6. Agent, additional & other fees

Additional fees & Other fees are shown as two separate options (in addition to the total agent fees)
This assists when an agent pays a negotiator’s commission to some fee items (but not all)
What is classed an ‘additional fee’ or an ‘other fee’ is dependent on configuration, as outlined below

• Agent Fee Recvd. - value of agent fee received

• Addl. Agt. Fee - value of additional agent fee due
  The additional agent fee is calculated from specific nominal fee(s) - the nominal fee type(s) used for additional agent fees are dependent on business requirements and are set in configuration

• Addl. Agt Fee Recvd. - value of additional agent fee received

• Other Fee - value of other fees due
  The other fee is calculated from specific nominal fee(s) - the nominal fee type(s) used for other fees are dependent on business requirements and are set in configuration

• Other Fee Recvd. - value of other fees received

• Recvd. Fee Within Dates - value of fees received within the dates specified in the income period
  This can be narrowed down via the Income Period criteria which is selected when building the report
  Shown in previous section titled: Set up report criteria & run report, step 2 - Income Period