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Fiona Hardy

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This guide has been reviewed against our global client base and classed as relevant to the following regions: UK, APAC, UAE

This guide covers how to receipt money onto the system through importing a statement, assigning to units, using auto-allocation and how to create postings.


1. Access option from main menu & select client account

From the main menu:

  • Click Estate

  • Select Daily Accounts Processes

  • Click Import Receipts from Bank Statement 

  • Select the appropriate client account from the list and click Accept


2. Import statement

  • Click Import Statement (top right)
  • Browse to where your statement file is stored
    A statement files needs to be in .csv format

    A message to confirm that your items have been imported will be displayed

  • Click OK


3. Link Branch Receiptsbranch receipts

The Link Branch Receipts screen may be displayed

  • In the Unlinked Branch Receipts panel, click the link icon to the right to link items or click Auto-link statement items


4. Receipts imported

These payments can come from individual leaseholders/freeholder and can be shown in individual unit lines or in bulk (multiple receipts grouped together on one line)

  • Using the reference in the Descriptions column, items will be automatically assigned to estate units

  • Items will be auto-allocated if there are appropriate outstanding charges, although this is optional via the tick box in the Auto allocate column

  • If any payments are not automatically assigned to estate units, in the Estate Unit column, double-click Select unit, search for the required unit and select when found

5. Accessing more detail

  • Right-click over a payment line to get access to the unit/estate record via Show unit/estate, options to Show transaction details and Add/edit notes are also available


6. Create postings

Once all receipts have been assigned to units and allocated:

  • Click Post button (bottom right)
    This completes the process

  • Click Yes to confirm


7. Receipts posted

Green ticks will be displayed next to the items posted

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  • Click OK


Info
From

Items just posted can be seen on the estate record

, you will see the items just posted in the Transactions screen

- click Transactions to view


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