Import receipts from bank statement (block management)

This guide has been reviewed against our global client base and classed as relevant to all regions

This guide covers how to receipt money onto the system through importing a statement, assigning to units, using auto-allocation and how to create postings

1. Access option from main menu & select client account

From the main menu:

  • Click Block

  • Select Daily Accounts Processes

  • Click Import Receipts from Bank Statement 

  • Select the appropriate client account from the list and click Accept

2. Import statement

  • Click Import Statement (top right)

  • Browse to where your statement file is stored - a statement file needs to be in .csv format

  • A message to confirm that your items have been imported will be displayed

  • Click OK

3. Link branch receipts

The Link Branch Receipts screen may be displayed

  • In the Unlinked Branch Receipts panel, click the link icon to the right to link items
    OR click Auto-link statement items

4. Receipts imported

These payments can come from individual leaseholders/freeholder and can be shown in individual unit lines or in bulk (multiple receipts grouped together on one line)

  • Using the reference in the Descriptions column, items will be automatically assigned to estate units

  • Items will be auto-allocated if there are appropriate outstanding charges, although this is optional via the tick box in the Auto allocate column

  • If any payments are not automatically assigned to estate units, in the Estate Unit column, double-click Select unit, search for the required unit and select when found

5. Accessing more detail

  • Right-click over a payment line to get access to the unit/estate record via Show unit/estate, options to Show transaction details and Add/edit notes are also available

6. Create postings

Once all receipts have been assigned to units and allocated:

  • Click Post button (bottom right)
    This completes the process

  • Click Yes to confirm

 

7. Receipts posted

Green ticks will be displayed next to the items posted

  • Click OK

Items just posted can be seen on the estate record - click Transactions to view

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