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This guide has been reviewed against our global client base and classed as relevant to the following regions: UK, APAC, UAE

A configuration option is available which allows you to allocate tenant receipts to future dated rent invoices not yet raised. This will allow you to easily pay rent paid in advance to the landlord, without having to manually raise the rent invoices.

This process can be carried out via the individual tenancy receipt screen, plus the unallocated tenant receipts and the import receipts from bank statement screens - all three methods are outlined below

This option needs to be enabled via Reapit Support - click here to request this

1. Tenancy receipts screen

This section covers how to allocate existing receipts to future rent from the individual tenancy record - for information on using the unallocated tenant receipts or import receipts from bank statement screens, see steps 2 & 3

From the tenancy screen:

Click Allocate/Branch Receipt
Click Yes to allocate

If you wish to record a new receipt, click No - you will be prompted to enter the new receipt details
If there are multiple receipts, select which receipt to allocate and click Accept

The Tenant Receipts screen will be displayed
By default, only existing rent invoices will be ticked
If the receipt exceeds the amount of rent outstanding , any - Future invoices will be shown
To allocate the receipt to these future invoices, manually tick the invoice
Click Create Postings, as usual

2. Unallocated Tenant Receipts

This section covers how to use allocate existing receipts to future rent from the unallocated tenant receipts screen - for information on using import receipts from bank statement, see step 3

From main menu, click Daily Accounts Processes:

Select Unallocated Tenant Receipts
If there are no outstanding rent invoices, a tick box will be available to Allocate Future Invoices

Tick the box to use the available money to pay future rent invoices not yet raised
Selecting the plus sign will allow you to see the details of these invoices

If there are outstanding rent invoices, you must pay these first
The option to Allocate Future Invoices will be unavailable

Tick the Auto allocate to pay the existing rent invoices first
You will then be able to use the balance to Allocate Future Invoices

Click Post, as usual

3. Import Receipts from Bank Statement

This section covers how to use allocate existing receipts to future rent from the import receipts from bank statement screen

From main menu, click Daily Accounts Processes:

Select Import Receipts from Bank Statement
Match the receipt as normal
Double-click the receipt amount to open the Tenant Receipt screen
Manually tick any future rent invoices that you wish to pay
Click Create Postings

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If you exit without creating postings, the receipt will not be allocated to future rent invoices

Versions Compared

Old Version 8

New Version 9

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