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This guide has been reviewed against our global client base and classed as relevant to all regions

Client/Trust Account Reconciliation is run on a daily basis after the Bank Reconciliation has been produced. This displays all the money held on the system

 More information

Client/Trust Account Reconciliation breaks the total down into what type of money it is and who it belongs to - any separate accounts such as a Sweep Account or Deposit Account will also be listed here

This report should be used as part of routine housekeeping, ensuring that Tenant Unallocated Monies and Unknown Receipts are not left to build up

The Cash Book Balance is the total held in RPS and should always match the Client Account Balance and the Adjusted Balance. The Client, Sweep/ Deposit Balances should match the actual balance of each individual bank account - if it does not balance, the report should be re-run
If the difference persists, contact Reapit Support

The Client/Trust Account Reconciliation screen displays all items that have been receipted previously, with Statement Items on the left displaying details of the statement and Transactions on the right showing the items to be reconciled


From the main menu, click Lettings/Rentals, select Daily Accounts Processes and select Client/Trust Account Reconciliation option:

Client/Trust Account Reconciliation

From Lettings/Rentals option on the main menu:

  • Click Client/Trust Account Reconciliation

    An example spreadsheet is shown below - the table below gives a brief explanation of the different types of monies held

  • Both the Balance and Statement Balance (shown at the bottom of the screen) should match

    This figure should also match the physical bank statement

  • This report is not automatically saved
    Before closing the spreadsheet, it should be saved locally


Monies held - brief explanation of each type 

Deposits Held

Lists all deposits held by the agent in the Client/Trust Deposit bank accounts

Landlord Credit Notes

Credit notes and goodwill payments currently unallocated on the landlord are displayed here

Any negative balances are where the landlord owes money - credit balances are goodwill payments waiting to be allocated

Landlord Float Held

Float held by the landlord is listed under this heading

Balances with a property name are held against that specific property - balances where there is no property listed are held as grouped float

Landlord Tax HeldDisplays overseas tax balances for the landlord
Landlord Unallocated MoniesShows all monies that are on the landlord account waiting to be allocated against invoices/float or paid across
Supplier Credit Notes Paid supplier invoices that have been credit noted and awaiting funds to be returned
Supplier Unallocated MoniesReceipts received from suppliers that need to be allocated against a credit note or repaid
Tenant Unallocated Monies

Tenant monies that have not been allocated

This could be holding deposits/initial monies on arranging tenancies, rent paid in advance or overpayments

Unknown ReceiptsReceipts received into your bank where the intended allocation is not known
Uncleared Receipts

Bank receipts that have been imported into the system but have not been reconciled

Until these items have been cleared, they will not be able to be processed out

Uncleared PaymentsLandlord/supplier/tenant/agent payments processed out of the system but have not yet left the bank
Pending PaymentsAll payments made in the system are shown here, but the actual payment has not been made through the bank or by cheque

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