Page Comparison

1. Property record

2. British Quarter Date options on tenancy

For a new tenancy, on tenancy record:

• The Initial rent frequency (on the Details tab) should be set to Br. Quarter
  The initial rent shows using the amount and frequency set on the property record - the quarterly payment amount is shown below

  

• For all tenancies (new & existing), the Financial & Renewals tab can be used to set the following frequencies:

  • (Initial) rent - Payable

  • Letting fee - Frequency

  • Management fee - Frequency

• To have one/all the above using British Quarter Dates, select the required option(s) to Br. Quarter

  

• When adding an alteration or renewal, the above collection frequencies are pulled from the tenancy for rent, letting fees & management fees
  British Quarter dates can continue to be used for rent and fees on the alteration/renewal but they can also be changed to another frequency type, as required

  

3. Rent & fee breakdown

The rent and fee breakdown can be used to view the calculations for the rent & fees for each quarter

On the tenancy, Accounts Functions panel (bottom right):

• Click the arrow to the right of Invoicing to expand the section and select Display rent and fee breakdown

  

The Rent and Fee Calculation breakdown is displayed for the whole tenancy period:

• For a part-quarter period, rent and fees are calculated using a pro-rata daily rate to calculate the required amounts
  This can be seen in the example below for the first quarter being billed - due to the tenancy only starting on 01/03 and the next quarter date being just a few weeks later (on 25/03), a calculation has been made to cover the first few weeks from 01/03-24/03 before the next full quarter starts (from 25/03-23-06)

• When an alteration/renewal applies, this will also affect how the rent and fees are calculated
  This can be seen in the example below for the quarter dated 24/06-29/06, this is due to the tenancy having an alteration from 01/09