Auctions & lots

This guide has been reviewed against our global client base and classed as relevant to all regions

This page outlines how to use the auction functionality in AgencyCloud

Auction functionality is a configuration option - to enable, contact Reapit Support

1. Auction screen From the main menu, click Property and select Auctions: Auctions can be viewed or added from this screen; there are two auction types, Multi Lot and Single Lot Double-click to view or edit auction/lot details In Date Range, click to pick a date or click and drag to select a range Right-click to select a pre-set range (e.g. last week, next week etc).
2. Adding an auction / lot details If the auction has multiple lots - see 2a The auction needs to be added first before the lots can be added to it If the auction has a single lot - see 2b	- Click Add Auction - Enter the auction details Follow the instructions in 2b to add each lot to the auction - From the property record, in Disposal select By Auction - Click Details - - Complete the lot information The screen above shows how to enter a single lot For a multiple lot auction, select Multi* and see 2c below* 2c: For a multiple lot auction - In Type: select Multi then in Auction, click Select - Select the auction from the list (added in 2a) and click Accept - Continue adding the auction details, as shown in 2b The option to add a Legal Pack* is dependent on configuration; for Lot Fees, see next section*
3. Adding lot fees Where configured, a lot fee can be added How to do this is outlined in 3a	From the lot details screen: - In the Lot Fees panel, click - Select the required fee Options offered are dependent on configuration - Enter the Fee Type, Fee and Description Clicking the icon in the Fee field allows you to switch the fee between being a percentage or fixed amount - Click Save and Exit The new fee will be added to the Lot Fees* section*
4. View, edit, add new or delete existing lot information Once a lot has been saved To view/edit existing details or to add new: Click Details and select the auction to view/edit OR Click Add to add further lots to the property To delete a lot: Right-click Details Select lot to remove window will be displayed Select the relevant lot and click Accept
5. Other options Auction details can be displayed in the Diary This first needs to be enabled by clicking the Diary Options icon (cog) and selecting Show auctions - Double-click the diary entry to view the auction details - Double-click an individual lot to display the property record and lot details - Auction details are also shown in the property Journal The following Lot Status options are available

For information on logging offers, click here

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