Auctions & lots

Owned by Fiona Hardy
Last updated: Sept 06, 2024
4 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

This page outlines how to use the auction functionality

Auction functionality is a configuration option - to request for this to be enabled, contact Reapit Support

1. Auction screen

From the main menu, click Property and select Auctions:

Auctions can be viewed or added from this screen; there are two auction types, Multi Lot and Single Lot 

  • Double-click to view or edit auction/lot details

  • In Date Range, click to pick a date or click and drag to select a range
    Right-click to select a pre-set range (e.g. last week, next week etc).

 

2. Adding an auction / lot details

If the auction has multiple lots - see 2a

The auction needs to be added first before the lots can be added to it

If the auction has a single lot - see 2b

 

- Click Add Auction

- Enter the auction details

Follow the instructions in 2b to add each lot to the auction

- From the property record, in Disposal select By Auction

- Click Details
-

- Complete the lot information

The screen above shows how to enter a single lot
For a multiple lot auction, select Multi and see 2c below

 

2c: For a multiple lot auction

- In Type: select Multi then in Auction, click Select

- Select the auction from the list (added in 2a) and click Accept

- Continue adding the auction details, as shown in 2b

The option to add a Legal Pack is dependent on configuration; for Lot Fees, see next section

3. Adding lot fees

Where configured, a lot fee can be added

How to do this is outlined in 3a

 

From the lot details screen:

- In the Lot Fees panel, click  

- Select the required fee 
Options offered are dependent on configuration


- Enter the Fee Type, Fee and Description

Clicking the icon in the Fee field allows you to switch the fee between being a percentage or fixed amount


- Click Save and Exit

The new fee will be added to the Lot Fees section 

4. View, edit, add new or delete existing lot information

Once a lot has been saved

To view/edit existing details or to add new:

  • Click Details and select the auction to view/edit
    OR

  • Click Add to add further lots to the property

 

To delete a lot:

  • Right-click Details

    Select lot to remove window will be displayed

  • Select the relevant lot and click Accept 

 

5. Other options

Auction details can be displayed in the Diary

This first needs to be enabled by clicking the Diary Options icon (cog) and selecting Show auctions

- Double-click the diary entry to view the auction details

- Double-click an individual lot to display the property record and lot details

- Auction details are also shown in the property Journal

The following Lot Status options are available

For information on logging offers, click here

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