Fees & commission report (Tenancy Income Report)

1. Launch report

From Reports on main menu:

• Click MI Analysis and select Tenancy Income Report
  
  The screen in step 2 will be shown
  

2. Tenancy Income Report main screen

The Tenancy Income Report main screen is displayed - it allows two types of tenancy report to be run:

• Fees & Commission - this report is covered in this guide, see next section onwards

• Tenancy Income & Forecast - this report is covered here: Tenancy income & forecast report (Tenancy Income Report)

1. Set report type & output options

Report Type

• Select Fees & Commission

Output Options

• Include renewal & alteration breakdowns
  When ticked, includes a row per renewal/alteration that fall within the reporting period
  When unticked, all renewal/alterations that fall within the reporting period will be displayed in one row
  

• Include landlord fees with no associated tenancy
  When ticked, will include detail of landlord fees that are not associated to a specific tenancy
  Being able to apply landlord fees to a property is a configuration option, outlined in more detail here:
  Add landlord fees to a property - configuration option
  

• Show individual negotiator commission allocations (ticked by default)
  When ticked, one row per negotiator with a fee split will be included in the report
  When unticked, one row per tenancy will be shown in the report
  

• Show individual office commission allocations
  When ticked, one row per office with a fee split will be included in the report
  When unticked, one row per office will be shown in the report

2. Choose what to include in the report

These options allow you to narrow down what is returned in the report to suit your requirements

Tenancy Start

• Specify a date or date range to limit tenancies returned in the report by the tenancy start date
  Or click Select for predefined options of Last month and This month

  

• Or, to include all tenancies regardless of start/end dates, leave date fields blank

Income Period

• Specify a date or date range to limit tenancies returned in the report by the income period
  Or click Select for predefined options of Last/This month and Last/This/Next year

  

  • Or, to include all tenancies regardless of the income period, leave date fields blank

Status

• Defaults to Tenancy Current - meaning that only current tenancies will be included in the report
  Or, click Select one or more status and select required option(s)

  • For a detailed pipeline report, select Arranging Tenancy (removing any other selected status options)

    

Property Office

• To narrow the report down to properties from one or a selection of offices, click Select one or more office and select required offices

• Or, to include properties for all offices, leave blank

Neg. Allocation
Field available when Show individual negotiator commission allocations is selected in Output Options

• To narrow the report down to one or a selection of negotiators/managers, click
  Select negotiator/manager and select required negotiators/managers

• Or, to include all negotiators/managers, leave blank

Office Allocation
Field available when Show individual office commission allocations is selected in Output Options

• To narrow the report down to one or a selection of negotiators/managers, click
  Select negotiator/manager and select required negotiators/managers

• Or, to include all negotiators/managers, leave blank

Renewal & Alteration
Field available when Include renewal & alteration breakdowns is selected in Output Options

• Specify a date or date range to limit tenancies returned in the report by the renewal/alteration date
  Or click Select for predefined options of Last month and This month

• Or, to include all tenancies regardless of renewal/alteration dates, leave date fields blank

  

3. Run report

To run the Fees & Commission report:

• Select report type, output options and criteria (as outlined in steps 1 & 2 above) and click Report

• Depending on the amount of data being returned, a prompt is shown detailing the current activity

  

• The Fees & Commission report is then displayed in a grid
  Each column shown is explained in the next section

  

1. Basic detail

• Tenancy Ref - unique 9-digit tenancy reference

• Type - displays Initial Tenancy, Renewal or Alteration, as appropriate

• Property & Tenant Name(s) - property address & names of tenants are listed

• Prp. Off - the property Main Office

• Prp. Valuer - the property Key Contact

• Ten. Neg. - the tenancy Key Contact

2. Office/negotiator fee splits & fixed negotiator commission

• Relate to the office/negotiator split and fixed negotiator commission figures specified on the tenancy, as outlined here: Tenancy commission allocation (or fee splits) - configuration option

3. Letting fees, tenancy dates & rent information

• Let. Fee % & Let. Fee Fixed - the letting fee as a percentage or fixed fee on the tenancy

• Man. Fee Fixed & Man. Fee % - the management fee as a percentage or fixed fee on the tenancy

• Start Date & End Date - the tenancy/renewal/alteration start & end dates

• Rent Due - calculation of the rent value

• Rent Received - the amount of rent received to date

4. More fee information

• Ten. Term Fees - calculation of the fees for the duration of the tenancy

• Man. Fees Credited - value of any management fees credited

• Let. Fees Credited - value of any letting fees credited

• Sub Agt. Fee Value - value of any sub agent fees

• Net Ten. Fee Value - net tenancy fee value (sub agent fees are deducted from this fee)

5. Break clause information

• Brk. Clause Dt. - where break clause(s) exists, displays date of earliest clause added
  No Break Clause indicates none added (and following three columns will be blank)

• Ten. Fees To Break Clause - value of letting fees up until the break clause

• Sub Agt. Fee to Break Clause - value of sub agent fees up until the break clause

• Net Agt. Fee to Break Clause - net value of agent fees up until the break clause

6. Agent & other fees received

• Agent Fee Recvd. - value of agent fee received

• Addl. Agt. Fee - value of additional agent fee

• Addl. Agt Fee Recvd. - value of additional agent fee received

• Other Fee - value of other fees

• Other Fee Recvd. - value of other fees received

• Recvd. Fee Within Dates - value of other fees received within the dates specified in the income period
  This can be narrowed down via the Income Period criteria which is selected when building the report
  Shown in previous section titled: Set up report criteria & run report, step 2 - Income Period