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This page outlines how to apply a renewal/extension* or alteration to a tenancy
*The terminology - i.e. renewal or extension - in use on your system is dependent on configuration as chosen by your business - - for the purposes of this guide, renewal will be used
1. Access alterations screen The Tenancy Renewals & Alterations screen can be accessed in several places on the tenancy record From the Details tab: |
Image Removed Image AddedOr - click the icon to the right of the tenancy status, or from Financial & Renewals tab, Renewals / Alterations / Fees panel (bottom of screen), click 
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2. Select renewal type For information on tenancy renewal negotiations click here |  Image Modified |
3. Add an alteration For information on adding a renewal, see step 4  Image ModifiedEnsure Alteration is selected In the From field to the right, enter the date from which the alteration will apply The Rent and Payable fields are greyed out but can still be altered Enter details of any One-off fee, Account, Amount and Narrative The bottom panel allows adjustments to the fees to be made
Although these fields are greyed out they can still be changed Details of the alteration are stored at the bottom of the Financial & Renewals tab
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To record a temporary change, two alterations need to be added
For example, if you need to enter a rent reduction for 3 months: the first alteration should be entered to cover the reduction, with a second alteration being added to start 3 months later, putting the rent back to its original rate |
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4. Adding a renewal  Image ModifiedSelect Renewal The From and To dates to the right will be automatically populated, check these are correct for this renewal The Rent and Payable fields are greyed out but can still be altered Enter details of any One-off fee, Account, Amount and Narrative The bottom panel allows adjustments to the fees to be made
Although these fields are greyed out they can still be changed Details of the renewal are stored at the bottom of the Financial & Renewals tab
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From version 12.185+, reports can be run on renewals & alterations, as outlined here:
Report on tenancy renewals/extensions & alterations |
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How to apply a renewal/extension or alteration to a tenancy |
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