Logging an advert

1. Create advertising note

From the property record that you wish to log the advert for:

• Click the Options menu

  

• Select Create Advertising Note

2. Select publication

The publications list should be configured to match your company’s requirements

• In Publications, select the publication type, ensure that the details displayed below are correct, then click Add

• Select whether the advertisement type is to be recorded as Pre-booked or Advert placed, where needed enter the Advertisement size and Total cost details

• Click Exit
  Adverts are logged in the property journal

1. Access prepare advertising

• Click your name/office at the top of the main menu
  

• Click Tools and select Prepare Advertising
  
  The Prepare Advertising wizard is launched, see next step
  

2. Select publication - step 1

• Select the publication, click Next
  The publications list should be configured to match your company’s requirements

3. Select offices - step 2

• Select marketing function - Sales or Lettings

• Select office(s) (or Whole Company for all)

  

• Click Next

4. Select properties - step 3

All properties with available status for the chosen office(s) will be displayed

• Tick the box next to the properties that are to be advertised, click Next

  

• Selecting the property record will display previous advertisement information and allow costs to be logged (bottom right)

• Click the column headings to sort the properties, for example by date instructed

• Options allows extra properties to be added to the list and also to remove some properties from view

5. Select template & function - step 4

Select a template and choose one of the function options to the right (outlined below)

• Preview/Print opens the advertisement in a non-editable window

• Edit in Word allows the advertisement to be edited and saved to your PC/network

• E-mail opens a new email message with the advert attached in non-editable (HTML) format

• E-mail from Word allows the advertisement to be edited and saved in a format suitable for emailing (the pictures will be embedded in the file rather than being linked to the document)

• Tick Create log entries to record details of the advertisement in the selected property journals

• Click Finish (which will be in place of the Next button) to complete the process