Log an advert

This guide has been reviewed against our global client base and classed as relevant to all regions

Logging an advert can be done for individual or multiple properties

Both methods are covered below:

Logging an individual advert

1. Create advertising note

From the property record that you wish to log the advert for:

2. Select publication

The publications list should be configured to match your company’s requirements

In Publications, select the publication type, ensure that the details displayed below are correct, then click Add
Select whether the advertisement type is to be recorded as Pre-booked or Advert placed, where needed enter the Advertisement size and Total cost details
Click Exit
Adverts are logged in the property journal

Control & A also launches this screen

Prepare Advertising allows adverts to be prepared and saved for multiple properties

Advert details can also be logged in the property journal

1. Access prepare advertising

Click your name/office at the top of the main menu
Click Tools and select Prepare Advertising

The Prepare Advertising wizard is launched, see next step

2. Select publication - step 1

Select the publication, click Next
The publications list should be configured to match your company’s requirements

3. Select offices - step 2

4. Select properties - step 3

All properties with available status for the chosen office(s) will be displayed

Tick the box next to the properties that are to be advertised, click Next
Selecting the property record will display previous advertisement information and allow costs to be logged (bottom right)
Click the column headings to sort the properties, for example by date instructed
Options allows extra properties to be added to the list and also to remove some properties from view

5. Select template & function - step 4

Select a template and choose one of the function options to the right (outlined below)

Preview/Print opens the advertisement in a non-editable window
Edit in Word allows the advertisement to be edited and saved to your PC/network
E-mail opens a new email message with the advert attached in non-editable (HTML) format
E-mail from Word allows the advertisement to be edited and saved in a format suitable for emailing (the pictures will be embedded in the file rather than being linked to the document)
Tick Create log entries to record details of the advertisement in the selected property journals
Click Finish (which will be in place of the Next button) to complete the process