Add diary appointments to Outlook calendar - configuration option

Owned by Fiona Hardy
Last updated: Oct 13, 2023
3 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

A configuration option is available which allows diary appointments created in your Reapit diary to be added to your Microsoft Outlook calendar

To request for this configuration option to be enabled, click here to contact Reapit Support

In order to use this feature, you may need to set-up permissions for other users within your organisation to give them access to copy and update entries in your Outlook calendar too - for guidance on this, click here: Share Outlook calendar & set permissions

1. Create diary appointment

From main menu:

  • Click Diary (top left of main menu)

  • Create the appointment, as usual

  • Click Save



2. Copy to Outlook prompt

This prompt will be displayed:

  • Click Yes

  • If No is clicked, a right-click option allows you to copy the appointment to Outlook at a later date

3. Appointment in Outlook

The appointment details will be transferred to an Outlook appointment screen

From Outlook appointment:

  • Click Save (to save to Outlook)

  • Click Exit on the appointment in Reapit (shown in step 1)
    The appointment is now displayed in your Reapit diary and your Outlook calendar

4. Editing appointments

When changing appointment details in the Reapit diary:

  • An option to update the Outlook appointment is offered

5. Cancelling appointments

When cancelling an appointment in the Reapit diary:

  • An option to remove it from the Outlook calendar is offered

If needing to un-cancel the appointment in the future, when reinstating the appointment in the Reapit diary, an option to copy it back to Outlook will be offered

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