Store property key details & enter viewing/access arrangements
This guide has been reviewed against our global client base and classed as relevant to all regions
The keys screen allows more than one set of keys to be added per property* and more than one key to be added per set - an image of the keys can also be uploaded - it allows the keys to be checked out to external contacts or companies as well as internally
The option to log the keys as returned to the vendor/landlord or to an external contact or company is also available - all key movements logged are automatically recorded
Reporting can also be done on keys via a property Power Report and adding Keys as a Linked Record, plus a key management screen is available providing access to details of all keys stored on the system in a single screen, as outlined here: Key management screen - configuration option
*Or estate, when using Reapit for Block Management
This guide covers (click link to skip to that section):
How to access the keys screen
From property:
The screens shown above is what is shown on a sales/lettings property, the same screen (with a green title bar) is shown when using Reapit for Block Management - while there are a few variations between the screens, the general functionality is the same |
Log viewing arrangements/access & if property is vacant
Use the Viewing/Access Arrangements section to store extra information of use to your colleagues for property viewings (for sales/lettings) or access to the estate (for block management):
This section should not be used for storing alarm codes |
View forthcoming appointments or appointments to follow up
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Add keys
1. Add set of keys From Keys panel (bottom left):
From the Add Key screen:
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2. Add individual key detail in set Each key within the set can be identified From the Keys in set panel (bottom left):
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3. Edit/delete set of keys After saving a set of keys, it can be edited or deleted - however, a set of keys can only be deleted if they have had no key movements logged against them From Keys panel:
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Check keys out/in
1. Check keys out Once saved, keys can be checked out:
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2. Check keys in When a key is checked out - to check it back in:
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Return keys to owner
When keys need to be returned to their owner:
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View key movements
The key movements screen provides a non-editable log of the movements for the selected set of keys
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Report on keys / key management
1. Build keys report Power Reports can be run for keys via a property report for sales or lettings From main menu:
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2. Use Power Reports library
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