Key management screen - configuration option
This guide has been reviewed against our global client base and classed as relevant to all regions
Available from version 12.187
Configurable option for Enterprise customers
To request this option to be enabled on your system, click here to contact Reapit Support
Details of keys stored on the system can be viewed in a single screen
This update greatly enhances key functionality by allowing all key management to be carried out from one place, providing the ability to:
view details of all keys - filtered by sales or lettings properties
search by key number, property address/reference or office (where the key is held)
just view keys that are currently checked
view and print key movement information
view key number, type status, details of keys in set, property office, property key contact and property status - plus, for lettings: tenant details, tenancy status and tenancy key contact details
Grid functions can be used to sort and filter all the above information
1. Launch key management screen From main menu:
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2. Search & view key information Search key information
View key information The grid displays the following information - select the required mode top left:
View key detail From the key management grid (shown above):
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3. Key movements Key movements are displayed on screen and can be printed From key management screen:
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4. Checked out keys filter option The key management screen can be filtered so that only checked out keys are displayed From key management screen:
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5. Available key number report The available keys report lists available key numbers for one or more offices for both sales and lettings and is displayed in Microsoft Excel - available key numbers are those which have been previously logged on the system, where the key has been returned to the owner and is not assigned to another property in the same office From key management screen:
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6. Grid sort/filter options Grid functions can be used to sort or filter the list of keys:
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7. Additional configuration Your system may be set-up with additional key functionality which requires a return date to be entered when checking a key out, as outlined here: Set key return date - configuration option When this configuration is in use:
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