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This guide has been reviewed against our global client base and classed as relevant to all regions

A configuration option is available which allows you to allocate tenant receipts to future dated rent invoices not yet raised. This will allow you to easily pay rent paid in advance to the landlord, without having to manually raise the rent invoices.

This process can be carried out via the individual tenancy receipt screen, plus the unallocated tenant receipts and the import receipts from bank statement screens - all three methods are outlined below

To enable this configuration option, click here to contact Reapit Support


1. Tenancy receipts screen

This section covers how to allocate existing receipts to future rent from the individual tenancy record - for information on using the unallocated tenant receipts or import receipts from bank statement screens, see steps 2 & 3

From the tenancy screen:

  • Click Allocate/Branch Receipt

  • Click Yes to allocate

    If you wish to record a new receipt, click No - you will be prompted to enter the new receipt details

  • If there are multiple receipts, select which receipt to allocate and click Accept

    The Tenant Receipts screen will be displayed
    By default, only existing rent invoices will be ticked
    If the receipt exceeds the amount of rent outstanding - Future invoices will be shown

  • To allocate the receipt to future invoices, manually tick the invoice

  • Click Create Postings, as usual

2. Unallocated Tenant Receipts

This section covers how to use allocate existing receipts to future rent from the unallocated tenant receipts screen - for information on using import receipts from bank statement, see step 3

From main menu, click Daily Accounts Processes: 

  • Select Unallocated Tenant Receipts

  • If there are no outstanding rent invoices, a tick box will be available to Allocate Future Invoices
  • Tick the box to use the available money to pay future rent invoices not yet raised
    Selecting the plus sign will allow you to see the details of these invoices

  • If there are outstanding rent invoices, you must pay these first
    The option to Allocate Future Invoices will be unavailable

  • Tick the Auto allocate to pay the existing rent invoices first
    You will then be able to use the balance to Allocate Future Invoices
  • Click Post, as usual

3. Import Receipts from Bank Statement

This section covers how to use allocate existing receipts to future rent from the import receipts from bank statement screen

From main menu, click Daily Accounts Processes: 

  • Select Import Receipts from Bank Statement

  • Match the receipt as normal

  • Double-click the receipt amount to open the Tenant Receipt screen

  • Manually tick any future rent invoices that you wish to pay

  • Click Create Postings

If you exit without creating postings, the receipt will not be allocated to future rent invoices


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