Track when property pictures have been added/updated

Owned by Fiona Wilson, created
Last updated: Nov 29, 2023
3 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

Available from version 12.174

The pictures screen on a property record displays the date that any images were last added or updated

Reports can be run on this date which can then help identify properties with old images - the last updated date can also be seen in property grids

1. View last updated date

From property record:

  • Click main picture (bottom left) to access the pictures screen

  • The date an image was last added or updated is shown in the title bar

The Last Updated date is the date the last update was made to any image type within the pictures screen - i.e. a picture, floorplan, map or QR code

The Last Updated date is updated when:

  • any image type is added to the pictures screen

  • any image type is removed from the pictures screen

  • the image order is changed

  • the main picture is changed (i.e. the picture tagged with a yellow star)

The Last Updated date is not updated when:

  • the image name is changed (e.g. kitchen)

  • the image type is changed (e.g. a picture image type is changed to a floorplan type)

2. Report on pictures last updated date

From main menu:

  • Click Power Reports and select report type of Property Report, then select Sales or Lettings

  • Click Show more

  • Select Pictures Last Updated

  • Click drop down menu for options to report on a preset date range or custom range, or to report before/after a specified date

Example report

This report returns all properties currently for sale and available being sold by the London office (that are not external) and that have not had a picture update since 01/01/2023

3. View pictures last updated information in property/Organiser report grids

From a property report results grid or organiser property grid:

  • Right-click over the column headings, select Pick columns, click More

  • Select Pictures Last Updated and click Accept

  • The new column is added to the far right side of the grid - click and drag the column heading to the desired position

  • Right-click over the column headings again and click Save grid layout

  • The column will show when using this type of grid again - grid functions can be used to sort or filter the list

    • To sort the list, click the column heading

    • To filter the list by date, click to the right of the column heading to view filter icon (shown below), click icon and enter the date range to filter by