BACS/ABA & Cheque Run

Owned by Fiona Hardy
Last updated: Jul 18, 2022
3 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

This page explains how to use the BACS/ABA & Cheque Run
(BACS: UK, ABA: Australia)

From the main menu, click Lettings/Rentals, select Daily Accounts Processes and select BACS/ABA & Cheque Run option:

1. BACS/ABA and Cheque Run screen

  • This screen will attempt to pay everything that is outstanding; however, there may be instances where this is not desirable, for example: supplier invoices may only be processed on a certain day of the week

  • From the above screen, click the red X next to the supplier totals to remove all payments with that type; specific lines can also be removed by un-ticking the item (on left of line)

  • Before the BACS/ABA file and cheques are prepared, a report can be run to ensure that the figures are correct before posting, click Print (top right) and select Excel Report

2. Creating a BACS/ABA Export File 

Once the amounts have been checked, the BACS/ABA file should be created and any manual cheques produced.

  • With the BACS/ABA and Cheque Run screen still open, click Prepare, then click Prepare BACS/ABA file to create the actual file

  • Once the file has been created, supplier remittances can then be sent; click the highlighted option now available

  • If you have paid the agent, you will now be able to produce the Agent Remittance using the steps below

The first time this process is run, you will be asked for a location to save the file, create a folder where you wish to store the BACSFILES/ABAFILES and click OK 

Once created, the option to view the file is available - the file can now be used for uploading to a banking system

3. Agent remittance

Once the payment is created via the Prepare BACS/ABA and Cheque screen:

  • The option to Print agent remittance details will become available

  • Click this link and select Excel Report

    The Agent Remittance report is produced, see next step

4. Agent Remittance report

The Agent Remittance report is produced in Excel

  • The first sheet in the Excel workbook is a PivotTable, the PivotTable Field List can be used to display the data in varying ways

  • The second sheet in the workbook entitled Agent remittance shows the full breakdown of transactions

For information on reprinting this report, click here

5. Payment report

The breakdown report should be saved for audit purposes. To produce this:

  • Click Print, then click Yes to preview the report

    This report can be accessed from Reporting & Analysis, and under View Payments

Related articles