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Review & post supplier invoices

Review & post supplier invoices

This guide has been reviewed against our global client base and classed as relevant to all regions

This guide explains how to post a supplier invoice to accounts - this is the final step when checking that supplier invoices have been entered correctly

After the invoice has been posted, it will be available for payment by the landlord/tenant

1. Access authorised invoices awaiting posting

From main menu:

  • Click Lettings/Rentals, select Supplier Invoices and click Authorised and Awaiting Posting

    • Supplier invoices that have been authorised by the Property Manager are displayed

    • Any invoices that are missing information will be highlighted in red
      The specific issue is then detailed in the Errors column

    • To view the invoice, double-click

Pending invoices.png

Ensure all details are entered correctly (APAC - including the BPAY reference, if required)
You can still make amendments up until you choose to Post to Accounts

2. Post items

From Pending Invoices:

  • Tick all items you wish to post and then click Post selected invoices (bottom left)
    If there are invoices to be sent to the tenant, the number of tenants requiring an invoice will be displayed

    Pending invoices - Post button.png

  • Click Yes to confirm

    Pending invoices - Post - confirm prompt.png

This cannot be reversed - any corrections will need to be made using a credit note

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