Reviewing & posting supplier invoices

Owned by Fiona Wilson
Last updated: Feb 14, 2023
2 min read

This guide has been reviewed against our global client base and classed as relevant to all regions

This guide explains how to post a supplier invoice to accounts - this is the final step when checking that supplier invoices have been entered correctly

After the invoice has been posted, it will be available for payment by the landlord/tenant

1. Access authorised invoices awaiting posting

From the main menu, click Lettings/Rentals:

  • Click Supplier Invoices and select Authorised and Awaiting Posting
    Supplier invoices that have been authorised by the Property Manager are displayed

  • Any missing fields will be highlighted in the Errors column

  • To see further details, double-click on the invoice
    Ensure all details are entered correctly (APAC - including the BPAY reference if required)

You can still make amendments up until you Post to Accounts

2. Post items

From Pending Invoices screen:

  • Tick all items you wish to post and then click Post selected invoices (bottom left)
    If there are invoices to be sent to the tenant, the number of tenants requiring an invoice will be displayed

  • Click E-mail tenant reimbursement invoices and follow the on screen prompts

This cannot be reversed - any corrections will need to be made using a credit note